Why Is Your Healthcare Facility Overspending on Printing? MPS Can Help
This isn’t just about reducing costs; it’s about streamlining workflows, enhancing document security, and ensuring your print infrastructure operates efficiently. Many healthcare facilities struggle with outdated devices, uncontrolled print habits, and compliance risks, without realising the financial drain these issues cause. Implementing MPS helps eliminate inefficiencies, improve print security, and optimise supply management to prevent unnecessary expenses. In the next few minutes, we’ll break down exactly how healthcare facilities are overspending on printing and the strategies MPS provides to solve it. Let’s dive in. CONTACT US NOW!
The Hidden Printing Costs in Healthcare
Printing is an essential part of healthcare, but it’s also one of the biggest budget drains. Many facilities don’t track printing expenses, leading to massive inefficiencies. The reality is that hospitals and clinics rely on high volumes of paper-based documents, many of which could be streamlined or digitised.
Here’s what’s driving up your printing costs:
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Unrestricted Printing: Without controls in place, staff print documents freely, leading to unnecessary waste.
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Inefficient Printer Fleet: Outdated or poorly maintained devices consume excessive toner, break down frequently, and slow down workflows.
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Compliance Risks: Unsecured printers can lead to HIPAA or GDPR violations, risking legal penalties.
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Manual Processes: Too much reliance on paper-based forms slows down patient care and administrative efficiency.
These issues don’t just increase costs, they impact productivity, compliance, and patient service.
How Much Are Healthcare Facilities Actually Losing?
Studies show that healthcare organisations spend up to 3% of their annual revenue on printing-related costs. For large hospitals, this can mean hundreds of thousands of pounds per year. That’s funding that could be redirected to upgraded medical equipment, staff hiring, or patient care enhancements.
More concerning, many healthcare facilities have no visibility into their print usage. This lack of oversight leads to:
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Excessive paper waste that increases environmental impact.
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Rising maintenance and supply costs from outdated devices.
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Unsecured print environments that expose confidential patient data.
How MPS Cuts Printing Costs and Improves Efficiency
Managed Print Services (MPS) provides a strategic, cost-effective approach to managing print infrastructure in healthcare. Here’s how it transforms your facility:
✅ Print Tracking & Cost Control
MPS monitors print usage across all departments, identifying unnecessary prints and enforcing print policies to eliminate waste.
✅ Upgrading to Efficient, Cost-Saving Devices
Outdated printers are replaced with high-performance, energy-efficient models that require less toner, fewer repairs, and lower energy consumption.
✅ Automated Supply Management
Say goodbye to last-minute toner shortages. MPS ensures that printers only receive supplies when needed, preventing overstocking and waste.
✅ Secure Printing for Patient Data Protection
With secure print release and encryption, MPS prevents unauthorised access to patient records, ensuring compliance with HIPAA and GDPR.
✅ Digital Workflows to Reduce Paper Dependence
MPS helps transition to digital document management, reducing reliance on paper forms and streamlining workflows.
Case Study: How a Hospital Cut Printing Costs by 40%
A 250-bed hospital in London implemented an MPS solution and saw a 40% reduction in print-related expenses within 12 months. By upgrading devices, enforcing print rules, and automating supply management, they saved over £50,000, which was reinvested into new patient care initiatives.
How Your Healthcare Facility Can Start Saving Today
The first step? A print audit. This helps uncover exactly where your organisation is overspending and how much you could be saving.
🚀 Take action now. Book a free MPS consultation to cut your healthcare facility’s printing costs today.