2025 Predictions for Printers and Copiers: The Future of Smarter, Sustainable Printing

The Future of Managed Print Services: Predictions for 2025

1. AI-Driven Printing: Smarter Workflows on the Horizon

Artificial Intelligence (AI) is set to redefine how businesses manage their printing needs. Predictive analytics will allow MPS providers to anticipate maintenance issues, monitor usage patterns, and automate supply orders more efficiently than ever before.

What This Means for Businesses in 2025:

• Zero downtime: Printers will flag issues before they arise, ensuring uninterrupted workflows.
• Personalised insights: Businesses will receive tailored recommendations to optimise print usage.
• Enhanced efficiency: Automated workflows will reduce manual interventions.

Imagine printers that learn your company’s unique needs and proactively adapt—2025 is the year this becomes a reality.

2. Cloud Printing Takes Centre Stage

With the rise of hybrid work environments, cloud-based printing will dominate in 2025. Employees will no longer be tethered to office printers; instead, they’ll securely print from any location, using any device.

Key Benefits for 2025:

• Seamless integration with remote work setups.
• Enhanced security protocols for sensitive data.
• Reduced reliance on in-house infrastructure, lowering costs.

For example, a London-based retail chain could enable store managers across the UK to print critical documents directly from the cloud, eliminating delays.

3. Sustainability Becomes Non-Negotiable

Sustainability isn’t just a buzzword—it’s a business imperative. By 2025, green printing practices will be central to MPS offerings. Businesses will demand energy-efficient devices, recycled paper options, and digital-first workflows to reduce their environmental footprint.

Predicted Trends:

• Eco-certified printers: Devices with minimal energy consumption and recyclable components.
• Usage tracking tools: Businesses can monitor and reduce unnecessary printing.
• Paperless initiatives: Increased adoption of digital signatures and document management.

The goal? To align printing strategies with global sustainability goals while cutting costs.

4. Enhanced Security in the Face of Rising Cyber Threats

With cyber threats escalating, secure printing will become a top priority. In 2025, MPS providers will implement cutting-edge features to protect sensitive data. Secure print release, user authentication, and encrypted connections will be standard.

Key Innovations to Expect:

• Biometric authentication: Secure access using fingerprints or facial recognition.
• Zero-trust printing: Only authorised devices and users can access print networks.
• Real-time threat detection: AI-powered monitoring to identify suspicious activities.

Legal firms, financial institutions, and healthcare providers will especially benefit from these advancements.

5. Subscription Models Reshape the Market

Subscription-based MPS models are expected to gain traction in 2025. These all-inclusive packages will cover hardware, supplies, maintenance, and even analytics tools, offering businesses predictable costs and streamlined services.

Why This Matters:

• Simplified budgeting with flat-rate monthly fees.
• Access to the latest technology without upfront costs.
• Scalable solutions for growing businesses.

Think of it as “Printing-as-a-Service”—businesses pay only for what they use, with the flexibility to scale up or down.

6. Integration with Smart Office Ecosystems

In 2025, MPS will no longer operate in isolation. Instead, it will integrate seamlessly into smart office ecosystems, connecting with IoT devices, collaboration tools, and digital workflows.

Expected Innovations:

• Voice-activated printing: Print documents using voice commands.
• Centralised dashboards: Monitor print usage alongside other office metrics.
• IoT integration: Printers communicating with other devices to optimise energy and supply usage.

For instance, a smart office in Shoreditch might have printers that automatically adjust settings based on the team’s calendar and workload.

Why 2025 Is the Year to Invest in MPS

The evolution of Managed Print Services isn’t just about keeping up with technology; it’s about empowering businesses to thrive in a rapidly changing world. By 2025, MPS will be an indispensable tool for improving productivity, reducing costs, and achieving sustainability goals.

How to Prepare for the Future of MPS

If your business hasn’t already explored the benefits of Managed Print Services, now is the time. Partnering with an experienced provider ensures you’re ready to embrace these advancements and stay ahead of the competition.

Questions to Consider in 2025:

• Is your current print setup prepared for hybrid work environments?
• Are you meeting your organisation’s sustainability targets?
• How secure is your print infrastructure against evolving cyber threats?

By addressing these questions, you can future-proof your business and maximise the potential of MPS.